MUNIS - Employee Self-Service Portal Logo

Munis Self-Service  (MSS) is available to all OCS employees from anywhere in the world, allowing our employees to securely view their paycheck, time off, W-2, W-4, total compensation and personal information. This information is pulled directly from Munis, our Payroll / HR software.

1.  Go to: https://oldhamboe.munisselfservice.com and choose Log In in the upper right-hand corner.

Screenshot of Munis Login

2.  You will be prompted to enter your User name and Password. 

Your username is your Employee ID.

The first time you log in your password will be the last four digits of your Social Security Number.

Munis Employee ID

3.  After you login the first time (or when your password expires, after 90 days), you will be prompted to change your password and choose a password hint.

Update or Change Munis Password Screen

Notice that Password strength will change from red to green once you’ve met the password complexity.

4.  Once you have successfully met all the complexity requirements and click Change button, you will see the message "Your password has been successfully changed" and you can click Continue button.

Munis Change Password Successful Notice

5.  You may now click on the Employee Self Service button on the left in blue to view your information.

Munis Menu - Employee Self Service Link


Please take this time to update your Emergency Contact information under Personal Information.

If you have forgotten your Munis Self-Service password please complete the following steps:

1.  Click on the link “Forgot your Password?” to reset or retrieve the hint for your Munis Self-Service Password.

MSS Password Field
IMPORTANT INFORMATION FOR NEXT STEP

2.  When asked to enter your user name, PLEASE enter your EMPLOYEE ID and NOT your email address. If you enter your email address you will not receive an email as the reset password email is linked to your EMPLOYEE ID only.

MSS Login Field

 

3.  Next, click “Retrieve hint” and an email will be sent to you with your password hint and also a link to reset your password if you still can’t remember what it was with the password hint.

4.  If you click to reset your password then you will receive an email with a temporary password. Use this password to initially login to Munis Self Service with your employee ID as your user name and then you will be prompted to change your password and also enter a hint for this password. The new password must be at least 8 characters and include a capital letter and at least one number or character.

If you still are unable to log into Munis Self-Service, your account is most likely locked from trying to enter an incorrect password multiple times and you will need to submit a Service Desk request to unlock your Munis account.

Service Desk Email

*Note:  If you do not have an @oldham.kyschools.us e-mail address, the password retrieval is not functional.  Please ask your office manager to submit a Service Desk request to unlock your Munis account.

1.  Once you log in to Munis Self Service, click on the Employee Self Service link in the left side navigation.  

 Munis Menu

2. Scroll down to the Paycheck section, you’ll see the previous 5 paychecks listed. Click on the camera icon to view any given months’ paycheck.  

Munis Paychecks

1.  Once you log in to Munis Self Service, click on the Employee Self Service link in the left side navigation.

Munis Self-Service: Retrieving W2 - Step 1

2.  Choose the Pay/Tax Information link in the left side navigation.

Munis Self-Service: Retrieving W2 - Step 2

3.  Choose the W-2 link below Pay/Tax Information in the left side navigation.

Munis Self-Service: Retrieving W2 - Step 3

4.  Under W-2 Information heading, choose the Tax Year from the drop-down menu that you want to view.

Munis Self-Service: Retrieving W2 - Step 4

5.  Choose View W-2 image to the right of your name, just below the drop-down menu.

Munis Self-Service: Retrieving W2 - Step 5

 

1.   Once you log in to Munis Self Service, click on the Employee Self Service link in the left side navigation.

Munis Employee Self Service link in the left side navigation.

2. Choose the Personal Information link, in the left side navigation.

MSS Personal Information link, in the left side navigation

3. Click the change link next to the Tax Form Delivery Options text.

MSS change link next to the Tax Form Delivery Options text

4. Change the W-2 Delivery Method from Mail to Self service only and click Update

Changing the W-2 Delivery Method from Mail to Self service only

5. You’ll be taken back to the Personal Information screen and you’ll see a green checkbox letting you know your information was updated successfully.

MSS Personal Information screen with green check showing successful update

1.  Click the Employee Self Service link in the left side navigation.

Employee Self Service link

2.  Click Pay/Tax Information link in the left side navigation.

Pay/Tax Information

3.  Choose Salary Notification under Pax/Tax Information in the left side navigation.

Salary Notification Button

4.  Review the information displayed on the page and if there are no discrepancies, questions or concerns, click the Verify button

Verify button

If you have concerns about what is displayed, complete the Feedback textbox and click the Review Needed button

Review Needed button

Log in to Munis Self Service - see "How to log in to Munis Self-Service (MSS)" above

Employee Self-Service Tab  Employee Self Service - tab 

Training Opportunities Tab  Training Opportunities - tab

Scroll down through trainings or search by title if you know the title of your desired training.

When you have found the desired training click details/enroll.

Click MSS Enroll Now Button button if this is the training you wish to attend.

You will see a green check markat the top of the page showing you have been registered. 

At the bottom of the page you will be given 3 options:

1.  Add this scheduled item to my calendar

2.  View your trainings

3.  View other available trainings

It will automatically send you an email notification of your registration.

If for some reason you wish to cancel or have registered for a training by mistake you can go in and cancel.